Privacy Statement for Teachers

This statement applies to the personal information of [school] teachers.

Our school is committed to store and manage the personal data of our teachers in a secure way. The purpose of this statement is to explain what data we collect, how we use that data, how our teachers can request that we handle less information about them, and how we ensure the security of their personal information.

Our promise

  1. We have implemented adequate privacy measures and expect all other organizations working with us to provide a service at a similar level of quality to us.
  2. We only send marketing emails to teachers who have personally opted for that. They are given the opportunity to decide on this and change their decision later.
  3. If we are requesting and managing your personal data, we will always explain why we are requesting the data, what we will use it for and with whom we will share it.
  4. We only collect personal information if it is legitimate from a privacy point of view.
  5. We only ask for so much personal data that is needed to provide our services at an appropriate level and to be able to fulfill our legal or contractual obligations.
  6. We only use personal data for the purpose for which we originally collected it.
  7. If you want to know what personal information we have about your or want to change or delete it, you can request it at any time by writing to [privacy email address] . We will comply with the request, provided that it does not conflict with our legal or contractual obligations.

What personnel data do we collect from teachers?

Data category Data items What do we use it for
Personal data Name, birth name, mother's name, date and place of birth, gender, nationality, communication language, phone, email, address, bank account, insurance number, tax number, photo, type of employment, supplier used for invoicing, base hourly rates for various tasks, taught languages, comments
  • Teacher contract
  • Keep contact
  • Payroll / accounting
  • Invoicing
Teacher documents
  • Archived diploma, CVs, copy of contracts
  • Salary sheets
  • HR
  • Salary administration
  • Courses taught and their hourly rates
  • Teacher contract for course
  • Attendance sheet
  • Room allocation
  • Teacher invoices
  • Financial reports
  • Teacher contract
Course sessions Teacher and hourly rate
  • Teacher invoices
  • Financial reports
  • Timesheet
  • Certificate of completion
  • Calendar (availability, current location)
  • Room allocation
  • Customer timesheets
  • Customer invoicesC
  • Replacement requests
  • Progress sheet
Student application Teacher doing spoken placement
  • Result of spoken placement (by the teacher)
  • Teacher's calendar
  • Teacher's settlement, invoice, payroll
Lesson observation
  • Observing teacher, date/time, hourly rate
  • Observed teacher, course
  • Result of observation: filled-in survey, strength, development needs, objectives
  • Location and time of lesson observation
  • Observing and observed teachers' data
  • Result of observation
  • Observing teacher's calendar
  • Observing teacher's settlement, invoice, payroll
Feedback Filled-in survey about course teachers
  • Quality assurance
Other jobs Tasks performed outside of education: when did what and with what hourly rate (eg translation)
  • Teacher's calendar
  • Teacher's settlement, invoice, payroll
  • Teacher invoice, original copy
  • Lessons invoiced per course
  • Booking
  • Receivable (what is not invoiced yet)
  • Participants in trainings
  • Who borrowed which book when, when to bring it back
  • Training
  • Receivables (books)

What do we use the personal data for?

  1. Contractual relationship (employee / assignment / subcontracting), personnel processes, financial accounting (contract, accounting / invoicing, receivables, contact, hourly rates)
  2. In accounting and keeping in touch with corporate customers (identification of courses on corporate customers' accounts, corporate customers know the contact details of a teacher)
  3. For organizing courses (teacher's calendar, lessons, room allocation, replacement requests)
  4. Ensuring quality teaching work (course documentation, attendance sheet, progress sheet, further training)
  5. Measuring the quality of our service (lesson observations, feedback)
  6. In order to comply with data collection and sharing legislation (for licensed courses: teacher contracts, CVs, diplomas, progress sheet)

What is the legal basis for collecting the personal data?

    We collect business contact data
  1. subject to given consent or
  2. to perform a contract or
  3. to comply with legal obligations or
  4. for the purposes of legitimate interests.

When applying, teachers provide their CVs and diplomas to prove their experience and thus give consent to their storage.

The conclusion of a teacher's contract requires the teacher's personal data in order for the contract to be lawful, so in this case the data is needed to establish a contractual relationship .

We may share teacher information in a legitimate interest with school staff, our accountants, and any subcontractors who participate in the training so that we can provide the service in accordance with the contract. We also share their names and contact information with business customers, where they are teach to enable direct communication (e.g. in the event of lesson cancellation).

All secondary data processing (such as emails to teachers about events or courses they may apply for) is done with the prior consent of the teachers.

A Felnőttképzési törvény meghatározza engedélyezett képzések esetében a dokumentáció mértékét. Ezért ezeknél a képzéseknél törvényi kötelességünk, hogy a törvény által előírt adatok szerepeljenek a tanári szerződésben, kell a tanári diploma és az önéletrajz másolata, szükséges a haladási napló és jelenléti ív vezetése, visszajelzéskérés és az óralátogatás.

The Adult Education Act determines the extent of documentation in the case of licensed training. Therefore, for these trainings, it is our legal obligation that the information required by law be included in the teacher's contract. A copy of the teacher's diploma and curriculum vitae, a progress sheets and attendance sheets, feedback forms and lesson observations are also required.

Whom do we share the personal data with?

We share personal information with school staff to organize education.

We also share course information with teachers with whom the teacher teaches the course together so that they can communicate with each other about the training.

In the case of company trainings, we share the contact details of the teacher and the course administration the teacher leads with the company, such as the results of the level assessments, the progress sheets, the attendance reports, evaluations and feedback.

We share our financial information with our accountant.

We may share data with government agencies upon request, if legally justified.

We enter into a strict contract with all individuals and organizations that access personal information while participating on our behalf in the performance of our services to ensure the protection of personal information and to comply with data protection laws. From time to time, we check with an independent auditor that service providers meet our expectations.

How long do we store the personal data?

Personal data related to licensed trainings will be stored for 6 calendar years following the calendar year of completion of the course. The same applies to financial information, including the personal information on it. This data is then deleted or transformed so that it cannot be linked to an individual (anonymized).

In the case of non-licensed training, personal data - with the exception of data on financial documents - will be stored for 3 calendar years following the calendar year of completion of the course. We will then delete or modify this data so that it cannot be linked to an individual (anonymised).

Personal data not related to courses (e.g. CV and copy of diploma) will not be deleted automatically, only at the request of the teacher, as the teacher may teach later with us.

How do we ensure the safety of personal data?

The Internet is not a secure medium, so the security of information sent using online communication technology (such as e-mail) cannot be guaranteed. However, from the moment your personal data arrives to us, it is safe and handled in accordance with data protection regulations.

    What do we do to ensure safety:
  1. In all our contracts with individuals (employment contract, student contract, company contract) who have access to personal data is included the requirement to comply with our privacy policy.
  2. We minimize the amount of documentation printed during the courses. Irrelevant documents are destroyed. Whatever can be stored electronically is stored in that form, paper documents are stored locked up so that only the school staff can access it and only those of them who are competent.
  3. The office computers are in a separate lockable room, all computers are password protected. We do not store data locally on computers, only on the network. Data stored on the network is backed up daily. Computers can only be accessed by school staff, everyone has their own user access.
  4. Personal data is stored and managed electronically in an online cloud-based system that complies with data protection rules. To use it, you need to log in, data transmission is encrypted, data protection is ensured by a secure software and hardware infrastructure, and the data is backed up at least on a daily basis.

How can you check what personal data is stored about you, how can the data be modified or removed?

It is possible to check, modify, limit or delete the amount of personal data we store.

    In order to achieve this:
  1. mail a request by post to this address: [school name and address]
  2. call [telefonszám] phone number
  3. send your request to the [privacy email cím]email address.

If you are not satisfied with how your request is handled, you have the right to file a complaint at the following address:
   Nemzeti Adatvédelmi és Információszabadság Hatóság,--kapcsolat.html

Updates to this privacy statement

Should there be changes in our privacy practices you will find a new version of this statement at and we will highlight the changes. We will also ask for your approval for the changes if that is required by the law.

Last update: May 25, 2018